This annex
provides a system of identifying and locating
resources within the County and a method of
activating those resources during an emergency. The
preservation, conservation and replenishment of
these resources is also included.
Several categories of resources have been
identified in Bertie County and its
municipalities to include:
Personnel
Equipment
Facilities
Information
Each city/town
within Bertie County has resources that may be
used in a disaster situation. When there is not
a direct impact on a municipality, their
resources may be called upon, by prior
agreement, to assist in damaged areas.
B.
Assumptions:
The
required resources will be available to provide
for the assistance to the endangered population.
During or following an emergency/disaster
situation, the initial emergency response will
be dependent upon local public and private
resources.
Adequate local resources do not exist to cope
with a catastrophic emergency/disaster response.
Resources acquired
or approved through the State often require time
to deploy and may take as much as 72 hours to be
delivered.
The agency/department
requesting the resource is financially
responsible for the resource if procured.
III.
CONCEPT OF OPERATIONS
A.
County departments and
agencies will use their own resources and equipment
during emergencies and will have control over the
management of these resources when the resources are
needed to respond to an emergency situation.
B.
Municipal departments
and agencies will use their resources and equipment
during emergencies and will maintain control over
the management of their resources. Use of these
resources outside the incorporated limits will be by
requests of other municipalities or the Bertie
County Emergency Management Coordinator under prior
agreement.
C.
The Finance Officer has
prepared routine procurement procedures for the
acquisition or replacement of resources during
day‑to‑day operation and a procurement system to
acquire expendable supplies during emergencies.
D.
A resource manual, or
database, identifying resources, the control
agency and the procedures needed to activate these
resources at any time, is maintained in the Office
of Emergency Management.
E.
As much as possible, the
Emergency Management Coordinator will also identify
those resources and capabilities that are available
in local businesses and industry and other
contributing organizations, and develop any
agreements required to acquire those resources to
support the County under emergency conditions.
F.
As key
resources become depleted or unusual needs occur,
requests for assistance are forwarded to the State
of North Carolina through the Division of Emergency
Management. The State can, as needed, expand its
resources by making requests to the Federal
Government for assistance.
G.
The commitment of resources from outside county
government will be initiated by the Emergency
Management Coordinator with operational control
being exercised by the on-site commander of the
service requiring that resource.
H.
Resources will be allocated based on availability
and priority of need.
I.
Resource management will be coordinated from the
Bertie County Emergency Operations Center during
county-wide emergency/disaster situations and from
Municipal Emergency Operation Centers during
Municipal emergencies/disasters.
J.
Staging areas for resources coming from outside the
effected area will be established.
K.
Personnel and equipment reporting from outside the
County will be routed to one of the following
locations:
Bertie High School
Bertie County Farm/School Bus Garage
Todd's Airstrip
West Bertie School Grounds
Bertie Freshman Academy Grounds
Aulander Municipal Public Works Shop
L.
Privately-owned sites for forward staging throughout
the County will be negotiated and utilized as
needed.
M.
Within the National Response Framework, all resource
support and logistics management
functions are considered
an emergency support function (ESF
7).
IV.
DIRECTION AND
CONTROL
A.
Utilization of resources
under the operational control of local government
response forces will be coordinated by the Emergency
Management Coordinator under the direction of the
Chairman, County Board of Commissioners or County
Manager.
B.
The commitment of
resources from outside government will be initiated
by the Emergency Management Coordinator with
operational control being exercised by the on-site
commander of the service requiring that resource.
C.
Any mutual aid
agreements developed pre‑disaster will determine who
will move, operate, maintain and bear the cost of
operation for equipment used under emergency
conditions.
V.
CONTINUITY OF
GOVERNMENT
A.
The line of succession
for resource management is:
Emergency
Management Coordinator
Assistant
Emergency Management Coordinator
County Manager
B.
Resource Management does
not fall under a centralized control element, but is
coordinated from the Emergency Operations Center
during emergency operations.
Any person may request an emergency resource through
their immediate supervisor.
The immediate supervisor will determine if the
resource is needed. If needed, the supervisor will
approve the request and forward it to the
agency/department head.
The agency/department head will determine if the
resource is available from agency/departmental
supplies or resources.
If
the resource is available from
agency/departmental resources it will be
delivered by appropriate personnel or
otherwise authorized.
If
the resource is not available from
agency/departmental resources, a
Resource Request will be
completed by the agency/department head
and the Emergency Operations Center will
be made aware of the request.
Include the following
in your request:
Your agency or the agency or
organization requesting the
resource.
Your name.
A telephone number where you can
be reached.
The type of resource you are
requesting.
The number of that type of
resource you are requesting.
The size (if applicable).
When the resource is needed
(give a date and time and be
reasonable, many resources must be
ordered from out of the area and it
may take 72 hours or more).
The specific location the
resource is needed (include an
address).
If the resource request
is approved, the agency requesting the
resource is financially responsible.
If the agency
requesting the resource is requesting a
vehicle, generator or similar equipment
be sure to use
ICS Form 218 (Support Vehicle
Inventory)
The requesting agency
is also responsible for completing
FEMA Form 90-127 (Force Account
Equipment Summary Record). If you are
not familiar with this form and need
instructions, click
here.
At the end of the
emergency/disaster or when the state of
emergency has been terminated, return
resources or inventory those resources
that will be retained.
Submit reports to the
Emergency Management Coordinator and/or
the Finance Director as instructed.
The person or agency/department that requested the
resource (if security levels in the database permit
it) may follow and track the request via computer.
Note: A computer generated tracking may appear
similar to:
(click on the image above for a larger view)
The requested resource will be tracked by EOC
personnel assigned to do so. Tracking will include:
The date and time the
request was made and what resource was
requested.
Who made the request
and by whom the request was received.
If the request has been
approved, pending, or denied.
Ensure the receiving agency completes
ICS Form
218 and
FEMA Form 90-127 ,as appropriate, and submits
those forms to the Emergency Management Coordinator
and/or Finance Director at the termination of the
emergency.
Ensure submitted reports complement and are verified
by database entries.
Ensure each resource request in the database has a
disposition before closing the event and/or
archiving or deleting database records.
Print the appropriate number of copies of each
resource request record and attach the record(s) to
the appropriate report submissions from the various
agencies.
A
listing of resources
that may be available for use during an
emergency/disaster is maintained by Emergency
Management.
Use of resources from this list must be approved by
the Emergency Operations Center
Control group
and/or the Emergency Management Coordinator.
Resources from this listing often require the rental
or purchase of the resource.
As much as possible "pre-position contracts",
standing contracts, purchase contracts or
applications have been made for the resource prior
to a major emergency/disaster.
Just because a resource is listed, does not mean it
is readily available or not already in use. There is
no database correlation between "Available
resources" and "Resource requests". This is
intentional. Available resources may not be in the
county inventory and must be ordered as would any
commodity.
Only authorized personnel may view, update, modify,
add to or delete from this
database.
Specific instructions about entering, updating,
modify or deleting data from the database can be
found in the
Help manual.
Bertie County Emergency
Management - PO Box 530 - Windsor, NC 27983-0530
